S'mores 'N Snores Vendor

To become an eligible vendor for S'mores 'N Snores, the following form must be completed. Please note this is an application. You will be contacted by a City event staff member if you are selected as a vendor. Applications will be considered based on the date received.

S'mores 'N Snores hosts an array of entertainment, food trucks, local cuisines, kids’ activities and more.

Vendor requirements:
1. One (1) 10X10 Tent and approriate weights (no staking)
2. One (1) six (6) foot table
3. Supply all booth needs (i.e. chair, table, extension cord, table cloth, etc.)
4. Cannot be a food vendor or sell food at the event unless instructed otherwise
5. Vendor must offer a product or service that will benefit the community
5. Vendor must supply any/all power for their booth.

Vendors are allowed:
1. Up to three (3) six (6) foot long tables to place under tent
2. Up to four (4) employees
Vendors will be allowed a 10X10 area. If additional space is needed, please indicate what is needed to allow City officials time to make the necessary arrangements. You must provide your own tent, table, chairs, power source, extension cords and table cloth. You must submit pictures of your product along with this application.

Approved applicants will be selected based on event and availability.

If weather becomes a factor the event will not be canceled until the actual day of the event. You will then be contacted by a City official to let you know of any changes/cancellations.
Approval Process:

Approved applications will be selected based on the following:
1. Application submission date
2. Application completion
3. Products or items sold/promoted
4. Duplicate vendors will not be allowed at event unless advised by the city of specific functions
5. All applicants must submit vendor booth photos
6. All vendors must submit a “menu” of what is being offered/sold at the event along with a price list
7. Applicants must supply proper documentation prior to event (i.e. Business license, proper permitting)
8. Alcohol vendors must supply catering permitting and will be required to fill our Duluth permitting
*
I have read and understand the information above.
Applicants please read the following carefully:

1. Vendors are not allowed to leave their booths unattended during an event. You may only be 3 feet from your booth at any given time
2. Vendors are not allowed to “walk” the event to pass out marketing materials. You may give out materials if guest approach your booth
3. Vendors must pay the vendor fee prior to the start of the event
4. Vendors who arrive after 5:15PM will not be allowed into the event and will forfeit their vendor payment for the event
5. No-show vendors will forfeit payment and will not be allowed back to the event after two (2) no-show occurrences
6. If you have paid to be a vendor and cancel twenty four (24) hours before the event, you will not receive your money back or an alternate event date
7. If you have paid to be a vendor and cancel forty eight (48) hours in advance, you will receive an alternate date to attend the event
8. Our events take place outside and Mother Nature can become a factor. If weather becomes a factor, the event will NOT be canceled until the day of the event. You will be contacted by a city event staff member if there are changes or cancellations. All vendors affected by a “rain date” will be offered an alternate date or their money back
9. If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event
10. All vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and vendor will face possible exclusion from all future events. This is a safety hazard that we expect all of our vendors to abide by.
11. Vendor violations are taken very seriously and will be addressed promptly and appropriately
*
I have read and understand the information above.
Vendor Violation Policy:

1. Vendors who are considered a “No-Show” twice (2 X’s) will not be allowed to vend the event for the season and will lose all vendor payments made to the City
2. Vendors that refuse to follow the vendor requirements will be given three (3) warnings before they are dismissed from the event
3. Vendors selling products not approved on the application or by staff will receive three (3) warnings before they are dismissed from the event
4. ALL vendors must show respect to the community “our customers” and the event staff. As a vendor you are now the image of Duluth and bad behavior, violence, harassment, rude or disrespectful behavior is grounds for immediate removal from the event, loss of vendor payment and a police escort if deemed necessary
*
I have read and understand the information above.
Applicants Name * First Last
Business Name *
Address *
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Email *
Phone Number * ### - ### - ####
Website
Upload Full Menu *

The uploaded menu must offer all items you are looking to see and or give-a-way with the price points of each item. Applicants who fail to submit this will not be considered eligible.
Please Check the date you are interested in. *
Saturday, October 13th/ 6PM-9PM Sunday, October 14th/ 7AM-10AM
Please indicate the type of vendor. *
Food Vendor Fee: $50 Snack Pack (desserts, snacks, etc.) Vendor Fee: $25 Mix 'n' Match (face painter, glow, etc.) Vendor Fee: $25 Other
Please upload your Business License
*

Please note: You must have a current up to date, valid business license to participate in these events.
Please upload photo's of your booth. *

Applicants that do not submit vendor booth photo's will not be considered for vendor-ship opportunities.
Duluth Business License Holder

The City of Duluth is proud of our community and the merchants who work in our great city every day. As a token of our appreciation, we would like to offer you an incentive to participate in local events. Duluth merchants holding valid up to date business license will be considered priority when selecting vendors. Applications must be sent in three weeks prior to the event for this consideration. All Duluth merchants with valid up to date Business Licenses will also receive a 50% discount on the vendor fee.
Duluth Business License Holder
Food Vendor Fee: $25 Snack Pack Vendor Fee: $12.50 Mix 'n' Match Vendor Fee: 12.50 Other
Please upload your Duluth Business License (if applicable)

Please note: You must have a current up to date, valid business license within the City of Duluth limits to be considered eligible for this discount.
Do Not Fill This Out

Wufoo

Approval Process:

Applicants please read the following carefully:

Vendor Violation Policy:

Duluth Business License Holder